In the Data View window, you can search database records for a particular value, and you can add, delete, or change records.

If you have opened a database table in Edit mode, you can edit its data in a number of ways. You can add or delete records, or edit a record's values. You can also search a particular column for occurrences of a specific value.

Changes that you make to individual records in a database table are not written to the database until you commit them. The Commit option updates the database table currently loaded in the Data View window with any changes that you make during an editing session and closes the Data View window. The Restore option undoes any changes you made in the Data View window during an editing session and closes the Data View window.

To help you track your editing during a work session, changed records are marked with an edit icon. You can easily review your changes before committing them to the source database table.

Procedure

To edit a database record

1. Select a cell to edit in the Data View window.
2. Enter a new value in the cell.
3. Repeat as necessary for any additional cells that you want to edit.

   You can use the keyboard arrow keys to move from cell to cell.

To add a new database record

1. In the Data View window, right-click a record header (the empty square at the left of the row). Click Add New Record.

   A new record with blank field values is added to the end of the current record set.

2. Select a cell in the new record and enter a value.
3. Repeat step 2 for any additional fields.

To delete a database record

• In the Data View window, right-click a record header (the empty square at the left of the row) of the record that you want to delete. Click Delete Record.

To search the Data View window for a particular value

1. Right-click a cell in the column that you want to search. Click Find.
2. Enter a value to search for in Find What.
3. Select a direction to search the Data View window:
   • Up. Searches the column records from the selected cell through the first record.
   • Down. Searches the column records from the selected cell through the last record.
4. Click Find Next.
5. Repeat step 4 to find additional occurrences of the specified value.

NoteThe Find option limits its search to records contained in the same column as the currently selected cell. There is no way to issue a global Find command that searches the entire database table for a specific value. You must select individual cells in any additional columns you want to search, and then click Find.

To search the Data View window for a particular value to replace

1. Right-click a cell in the column that you want to search. Click Replace.
2. Enter a value to search for in Find What.
3. Enter a replacement value in Replace With.
4. Click Find Next.
5. Do one of the following:
   • Click Replace to replace the current occurrence of the search value.
   • Click Replace All to replace all occurrences of the search value.
6. Repeat steps 4 and 5 to replace additional occurrences of the value you're searching for.

NoteThe Replace option limits its search to records contained in the same column as the currently selected cell. There is no way to issue a global Replace command that searches the entire database table for a specific value. You must select individual cells in any additional columns you want to search, and then click Replace again.

To commit Data View window editing

• In the Data View window, right-click the empty, top-left square of the database table. Click Commit.

To restore original values to the Data View window

• In the Data View window, right-click the empty, top-left square of the database table. Click Restore.

NoteIf you quit the program, or open a new database table, or close the Data View window before committing changes you've made to a database table, the program automatically commits all changes you've made during an editing session.

Quick Reference

Commands

DBCONNECT

Provides an interface to external database tables.